Constitution & Rules

Isle of Wight Scottish Fiddlers Constitution and Rules

1. Name

The name of the organisation shall be the Isle of Wight Scottish Fiddlers (hereinafter referred to as IWSF).

2. Objectives and Purposes

  • to maintain a means and body for the performance, enjoyment and study of the traditional fiddle music of Scotland (and other parts of the British Isles or elsewhere where appropriate)
  • to promote and present public performances of such traditional fiddle music (and song and dance of the British Isles where appropriate) for the purpose of:
  • raising money for good causes
  • fostering communication and fellowship with other countries, cultures, and communities 

3. Membership

General membership shall be open to all persons interested in the objectives and purposes outlined above, but playing members shall be accepted solely at the discretion of the Director of Music.

4. Conditions of Membership

Members shall pay dues to cover administrative costs.

The dues charged shall be determined by the committee and levied at their discretion. 

All playing members shall:
  • ensure that they attend a reasonable number of rehearsals commensurate with the achievement of the highest possible standards of public performance 
  • observe the specified dress code for public performances
  • conduct themselves in an appropriate manner during public performances and rehearsals
Where the committee is of the opinion that any member has acted in a manner prejudicial to the interests of IWSF, they may suspend that member for a specified period from such rights and privileges as they may determine. 

The decision of the committee shall be final.

5. Finance

The income and property of IWSF shall be derived from subscriptions, donations, grants, proceeds from events, and any other source determined by the committee, and shall be applied solely to the promotion of the purposes and objects set out in paragraph 2, and no portion thereof shall be paid or in any way transferred by way of profit, to any member.

All monies received shall be deposited in a bank account or accounts approved by the committee. Any payments by cheque shall be signed by two approved signatories.

The financial year shall be 1st January to 31st December in each calendar year.

6. Meetings

The annual general meeting shall be held as soon as possible after the end of the financial year, at such time and place as the committee may decide, but in any case not later than 31st March in each year.

A quorum of at least one quarter of all members shall be required.

The meeting shall be conducted in accordance with standard meeting procedure.

The business of the meeting shall be:
  • to receive and discuss a report and a summary of the treasurer’s accounts
  • to agree an auditor
  • to discuss questions relating to the structure and management of IWSF
  • to elect officers
  • to discuss such other business as members may wish to bring forward
Other meetings may be called at any time by a quarter of the membership. At least 14 days’ notice, stating the business to be discussed, shall be given.

7. Administration

The administration of IWSF shall be vested in a committee which shall oversee the management, conduct and control of the activities, property, and affairs of IWSF.

The committee shall comprise of not fewer than 3 elected officers. Elected officers shall hold office until elections held at the next annual general meeting.

An elected officer shall be considered removed if two-thirds of the membership sign a petition stating that:

"We the undersigned members of the Isle of Wight Scottish Fiddlers, do hereby support the removal of (name) from the office of (office)."

In the event of such a removal, a special election shall be held to fill the office, and the removed candidate shall be eligible to run for re-election to the vacated office.

The committee shall take reasonable steps to determine the wishes of the membership at large before implementing decisions.

8. The Committee

The committee shall comprise:

Chairman

The chairman shall preside at all general meetings and committee meetings of IWSF, and shall be IWSF official representative to whom all matters relating to the general administration and policy of IWSF shall be referred.

Treasurer

The treasurer shall oversee all financial matters including accounts, sponsorship, grants, donations, etc., shall keep proper books of accounts of all receipts and payments, and shall provide a summary of accounts for each financial year, together with a report from the auditor thereon, which shall be circulated to members at or before the annual general meeting.

Secretary

The secretary shall be responsible for the correspondence of IWSF and issue and receive all requisite notices, keep a database of all members, keep a record of proceedings of meetings, keep a bookings diary, and undertake any other secretarial duties which may be required.

Additional committee members may be elected, or co-opted to the committee subject to the approval of a majority of the membership.

9. Director of Music

The Director of Music shall be appointed by the elected members of the committee, and shall be responsible for all artistic matters.

10. Amendments

This constitution may be amended by special resolution at a general meeting by a vote in favour from at least two-thirds of the members present and voting.

Each member shall be given in writing at least 21 days’ notice of the proposed amendments.

Amendments shall be effective from the close of the meeting.

10. Dissolution

IWSF may be dissolved only at a general meeting by a resolution passed by at least two-thirds of the members present and voting.

Each member shall be given at least 14 days’ notice of such a resolution.

If upon the winding up of IWSF there remain, after the satisfaction of all debts and liabilities, any assets, these shall be distributed, as determined by the committee, to charities or such organisations having objectives and purposes similar to those of IWSF as outlined in paragraph 2, and whose rules prohibit the distribution of its’ income among its’ members.
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